Most people find planning for an even overwhelming. In case one is stuck there are event planners to help with such issues., At a fee, they will take care of the planning and execution of the event. There are so many planners in the market today that one needs to know what they are looking for in order to make the right decision.
One of the first considerations one needs to make is the experience one has in the market. One may hire a planner who mostly does informal events to plan a formal event and end up messed up as the planner has no experience in the field. Find out the type of event the planner has organized before y hire them. You can always get feedback from their former clients to know how they performed at previous events.
Find out how much they will be charging you to plan the event. Different planners will have different charges for their services. It is important to note that certain factors will determine how much you will be charged for a service being offered. An example is, you will pay more if the planner is organizing for your venue, catering an sound than if all they were doing was marketing your event. Planners may charge for their services per hour or per day. Taking a planner that charges per day will help you save on money. You ,may also get planners that may charge for the meeting you have with them during the planning period and this will also cost you. If there is a possibility of you cancelling the event, find out if the planner has a cancellation fee. Most planners have a cancellation The amount you will be charged and the terms of payment are some of the things you need to find out before bringing a planner on board.
One key thing you also need to consider is the security at you event. The event planner is responsible for the security at your event. Ensure they organize for enough security and health personnel on standby should anything go wrong.
In case the event planner is in charge of the staff at the event, you need to take time to know them. Find out how many people will be working at your event and if they can be trusted this will ensure everything at the event flows smoothly. Find out if there is backup in case one of the staff does not make it to the event.
When working with a large number of people for the event, it is important to know who the point of contact is on site so that you know who to communicate with on the day of the event.